Agentic AI for vendor invoice processing
Agents that triage 200 to 300 vendor emails a day and cut the refund and PO lifecycle from 10 days to 3.
70%
Of manual processing automated
10 → 3
Day refund and PO lifecycle
200-300
Emails handled per day
~3,000
Purchase orders per month
The challenge
Between 200 and 300 vendor emails arrived daily and needed manual triage. Routing was slow, vendor queries went unanswered, and the refund and PO lifecycle stretched to 10 days.
What we built
We built an in-house agentic AI solution. A classification agent categorizes each email into query, payment or refund, or other. A query agent drafts contextual replies. A payment agent sorts items into PO, which is fast-tracked, and Non-PO, which is flagged for review, then either auto-actions or hands off to an owner.
Outcomes
- Every vendor query receives a timely, relevant response
- Roughly 3,000 purchase orders handled per month
- Clear PO and Non-PO routing with owner handoff
Start here
Every engagement starts with a no-cost scoping call.
Bring the problem, not a brief. We will tell you honestly whether it is worth building, and what it would take.